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Facilities Coordinator

Business Support
19000790 Requisition #
Job Purpose

Intercontinental Exchange it looking for a full time facilities coordinator for our E 52nd Street location.

  • Responsible for general office appearance
  • Conference room maintenance; checking room calendars for meeting schedules. Handle room set up, breakdown and special requests
  • Identify and coordinate office repair needs
  • Responsible for receiving supply deliveries, maintaining pantry and copy room supply levels, and organization of pantries and copy rooms
  • Hands on position including physical components such as moving pieces of office furniture
  • Assist with catered breakfast & lunch deliveries- including beverage set ups
  • Cover for reception desk
  • Assist with execution of employee moves
  • Oversee facilities vendors in offices, coordinate access when needed
  • Assist with setup of large meetings and events
  • Ensure that facilities problems are identified and repaired quickly, will ensure that building management is delivering quality services Daily routine inspections of the premise to determine repair work requirements
  • Responsible to pick-up all outbound USPS mail and FedEx packages and drop-off daily
  • Respond to building emergencies as needed
  • Ability to work overtime as needed
  • Keep conference rooms tidy and organized
  • Taking inventory, ordering supplies/snack foods
  • Miscellaneous tasks and special projects as needed
  • Role includes lots of walking the space and use of stairs
Knowledge and Experience
  • 2+ years of facilities experience
  • Proactive, forward-thinker, multi-tasker, and problem-solver, whose thinking isn't bounded by 'status quo' but can come up with creative solutions and possibilities
  • Ability to comfortably lift, push, pull, or drag 50 lbs. or better on a frequent basis
  • Ability to think on your feet and not easily flustered, befuddled, or overwhelmed
  • Extremely organized, efficient, reliable, flexible, and communicative
  • Knowledge of basic computer skills (Microsoft Outlook)
  • Excellent people skills and communication skills
  • Strong organizational skills with the ability to prioritize and multi-task
  • Willingness to take initiative and resolve problems
  • Have the ability to be spontaneous and handle last minute tasks
  • Ability to work well independently within a fast paced, dynamic, deadline oriented environment
  • Must be customer service oriented
  • Strong organizational, follow-up, and time management skills

Intercontinental Exchange, Inc. is an Equal Opportunity and Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability or veteran status, or other protected status.

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